Jim2 Accounts

Live General Ledger

• Header Account with up to 5 detail accounts below to show subtotals
• With one of the best financial engines available in today's market, Jim2 includes a right-click, drill down to the actual source document that created the balance you see
• The General Ledger window listing all General Ledger Accounts, their position within the Chart of Accounts structure and their current live balance .
• Separate Account Enquiry for single General Ledger Account information
• The Transaction Journal allows you to view these transactions sorted by specific criteria such as Document Date, Transaction Date and even by the Document (numbered) itself

Accounts Receivable

Debtors within Jim2 allow you to maintain a constant real-time balance on each of your customer’s accounts, showing any outstanding invoices, prepayments and credit amounts. This information is accessed using the Debtors List, as well as by hyperlinks on the Job form, at the point of invoicing via the "payment details" tab, and of course via their CardFile code. Each transaction is easily viewed/edited within the Debtors Form window.

Jim2 includes the option to set individual customer’s Debtor Statements to Print, Fax, Email or ‘Don’t Send’. Automated Statement runs, especially via email, will save you valuable time and resources.

From Jim2 Debtors and the interaction of other Customer information, accurate and relevant reports (like the Detailed Aged Analysis Report in Debtors) can be produced.

Jim2 Debtors is divided into the following specific information areas that will give you a complete detailed record of:

• The Debtors List - giving you the option to select one, or a specific group of Debtors, using criteria shown
• Individual Customer record and their summarised Debtors position via the Debtors Form
• The outstanding transactions via the Debtors Allocate Payments Grid
• The Customers Payment history via the Payments Tab

Accounts Payable

Creditors within Jim2 allow you to maintain a constant real-time balance on each of your Vendors accounts, showing any outstanding purchases, prepayments and credit amounts. This information is accessed using the Creditors List, as well as by hyperlinks on the Purchase form, at the point of Finishing the PO via the “Purchase Order Details" screen, and of course via their CardFile code. Each transaction is easily viewed/edited within the Creditors Form window.

From Jim2 Creditors and the interaction of other Vendor information, accurate and relevant reports (like the Detailed Aged Analysis Report in Creditors) can be produced. Jim2 includes the option to export a session of vendor payments and create an n ABA File suited for direct electronic transmission to your bank.

Jim2 Creditors is divided into the following specific information areas that will give you a complete detailed record of:

• The Creditors List - giving you the option to select one or a specific group of Creditors using criteria shown
• Individual Vendor record and their summarised Creditors position via the Creditors Form
• The outstanding transactions via the Creditors Allocate Payments Grid
• The Vendors Payment history via the Payments Tab

Purchase Orders

• Powerful ‘Auto Create PO’ function ensures 100% accuracy and provides for Just In Time stock control
• Link inventory (at a line level) directly from Purchase Order to the selling Job. This can include the Purchase of sub-contractor charges to ensure you capture all costs in a project.
• You can specify at a PO level how to split included/invoiced freight over the stock purchased - by value, by weight or by quantity – to effect ‘cost of goods’ for profit reporting
• Purchases can be “received” into stock-on-hand count and sold, then “finished” on receipt of vendor invoice. Jim2 will calculate an estimate COGS on receipt of stock for profit reporting, and automatically journal the adjusted profit calculation when the purchase cost is finalised.
• Purchase orders support central billing with the ability to select a different ‘Vendor’ and ‘From’
• Purchase directly into your specified Stock Locations
• Link separate Expense Orders (duty, freight) directly to a Purchase Order to effect ‘cost of goods’
• Automated ‘back order’ function and ‘create similar’ to speed Purchase Order processing
• Use ‘minimum quantity on hand’ and ‘minimum re-order quantity’ options on popular inventory to maintain stocked quantities

Electronic Payment Processing

If you use Online Banking and are able to import an Australian Bankers Association (.ABA) file into your Online Banking Programme, you will love the Electronic Payments Feature. You simply pay your Creditors or ‘Write a Cheque’ using Payment By = Electronic Payments, and at the end of the day you can create a Bank File and export the file from Jim2, to be imported and processed via your Online Banking Programme

Comprehensive GST Reporting

• Jim2 includes one of the most comprehensive and easy to use GST reporting functionality available in the market. In fact, seeing is literally believing!
• The GST Session creates both summarised (BAS compatible) and detailed reports on all transactions recorded or reversed during your specified reporting period.
• The function of the GST Session (Cash or Accrual) is to help you SELECT the transactions you should report, then calculate your liability to match those selections.
• You literally "reconcile" your transactions. Selected transactions will then be calculated and added to your GST Summary Calculation Sheet, and you would use this information to complete your BAS report.
• By selecting transactions in a session and SAVING that session, they will NOT appear in any other GST session (because they have been reported).
• Back-dating, forward dating, reverse & re-doing of documents (invoices/ purchases/ journals & cheques) is correctly addressed in the GST session
• Choose to automatically select ALL transactions (Sales, Purchases, PAYG) found for the given period in one hit, or choose to review each transaction type separately
• Further to this, you can choose to "unselect" specific Sales, Purchases or PAYG transactions. Unselected transactions will NOT be used in the Summary Calculation Worksheet, and would move to the next BAS Session. This "select' or "unselect" of transactions will help smooth out your GST Adjustment entries