Stock ControlStock Control Software – Inventory Control Software

The software technology developed for Stock Management sets Jim2 apart from ordinary 'accounting packages' and makes Jim2 a true Business Application

The concepts that your stock should not only include normal inventory but also labour, tests and checks ensures the real costs of inputs are able to be
oncharged to your customers
– accurately and consistently. 

Live, FIFO (First In First Out) Stock Control

Whether for retail or warehouse and distribution FIFO stock control is an essential business tool:

  • Jim2 can calculate stock quantity and pricing 'on the fly' using information from stock measures, stock locations, stock transfers, returns from customers, returns to vendors, purchase order and manufacturing job status, predefined selling price levels and ‘specific customer’ pricing
  • Jim2 Stock Control will prompt users to create back orders or auto back fill on part receipt/supply of Stock on Jobs and Purchases
  • Live Stock Profit reporting by Stock, Account Manager or Salesperson, Customer, GL Group – filtered by any combination of product and customer grouping, sales and servicing, stock location, supplier, kitted product by ‘kit’ or ‘content’, filtering by date range – even filtering by margin!
  • Only one stock record is required to identify a product. Jim2 handles multiple Vendor codes, and preferred vendor rankings

Inward Goods Landed Costing

  • Purchases can be 'received' into stock-on-hand count and sold, then 'finished' on receipt of ‘actual’ vendor invoice. Jim2 will calculate an estimate COGS on receipt of stock for profit reporting, and automatically journal the adjusted profit calculation when the purchase cost is finalised.
  • Link separate Expense Orders (duty, freight) directly to a Purchase Order to effect ‘cost of goods’
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Bill of Materials Manufacturing

  • Build production BOM’s that can include depleting, non-depleting, ‘special’ stock and even labour.
  • Stock lookup includes Quantity Count by location – and for manufactured stock will show number of units pending (in manufacture)
  • Set realistic ‘Due Dates’ and process status on your manufacturing jobs, and use ‘Create Similar’ for cyclical manufacturing
  • On completion of the manufacture process, you can choose to adjust final number of successful units before committing count to stock-on-hand
  • On ‘manufacture’ Jim2 will automatically take the COGS value for any Depleting and Special Stock included in manufacturing that product, and move it from (raw material) Stock On Hand asset accounts and place it into the (complete product) Manufactured Stock – Stock On Hand asset account
  • You can choose to ‘un-manufacture’ and Jim2 will return depleting and special stock used back to (raw material) stock-on-hand count
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Dynamic & Static Kitting

Kitting and Packaging is a method to 'bundle' combinations of depleting/non-depleting/labour/Special and Applied Stock to sell as one product.
  • Dynamic Kitting allows you to drop and drag additional products ad hoc into the Kit Frame when Quoting/Selling
  • Static Kitting or ‘manufacturing on the fly’ does not allow ad hoc changes to kit content when selling or quoting
  • ‘Kitting wizard’ that allows you to select from a range of products, limiting the choices your staff can make in selecting contents for the kit
  • Great for use in the IT industry – especially for system building – but suitable for any industry
  • Kit selling prices can be calculated automatically by Jim2 (adds up the selling price on each stock line used in the kit) or set at the Kit level
  • Kit contents can be set/changed to ‘show or hide’ on quotes or invoices
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Serial Number Tracking

Jim2 includes fully featured serial number tracking in its warehouse management features

  • For Quality Control, vendor return or recall purposes, you can choose to trace serial numbers of specific (depleting) stock
  • You can elect to record individual product serial numbers on Purchase (inward receipt), on Sale (outward), or not at all
  • Use Jim2 powerful and fast list search to confirm whether you have ever sold or purchased a specific serial number
  • Stock ‘look-up’ accepts serial # scan for fast searching

Batch Tracking

  • Define multiple product attributes such as batch number, expiry date that you can choose to track on specific (depleting) stock
  • You can elect to record individual product attributes on Purchase (inward receipt), on Sale (outward), or not at all
  • Use Jim2 powerful and fast list search to confirm whether you have ever sold or purchased by any combination of attributes filtered by standard search parameters such as sold date ranges
  • Attributes can be defined as ‘bound’ or ‘unbound’ lists (staff must choose from a set list of attributes), integers, real numbers, dates and even to be a ‘check-box’
  • Attributes can be set to be ‘Required’ (must be recorded on purchase or sale) and to either ‘show’ or ‘hide’ on invoice.
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Multiple Unit Measures

  • Define your own product unit measures to describe typical buying or selling quantities (up to three per product)
  • Set defaults for typical buying or selling (eg: typically buy in box of 24, typically sell unit of 1) for each product
  • Selling price look-up can be shown in unit measure, or switched to show alternate measure pricing
  • Default buying or selling measure can be changed for an individual Purchase or Sale
  • Unit measure can also be set to sell to 4 decimal places (.5, .25, .075, .0005) to allow for conversions such as square metre individual floor tile

Stock Grouping & Analysis

  • Every Stock record you create must belong to a (definable) Stock GL Group. It is the purpose of these broad GL Groups to move real dollar values in your General Ledger each time a stock transaction is completed
  • You can also create Stock Groups for use in your Stock Records to sort, search and report logically on Stock
  • There are 2 different types of Stock Groups you can add in combination to Stock Records – Report Level Groups and Non Report Level Groups
  • Report Level Groups have a distinct relationship to each other, and are structured to form 'ascending' levels (1 down to 5 levels) that can be used to create reports to 'analyse' Stock trends
  • Non Report Level Groups are very general and very useful for gathering slightly more 'fluid' information from your Stock records. Non Report Level groups can include useful generalisations (level 0). Example: goods can be flagged as perishable, flammable and so on.
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Definable Selling Price levels

  • Create your own ‘selling price’ levels to separate customers into demographics that attract different pricing (Example: Wholesale, Retail, Education, Government). Issue customers with one of these price levels to ensure their sales are consistently priced
  • Each selling Price Level for each product can be set to sell at your choice of Price Calculation method (Example: Last COGS + x% margin, RRP – x%, Fixed Price etc.)
  • Let Jim2 then manage the selling price, following the rules that have been set up
  • Use ‘Minimum Sell Price’ coupled with user security to stop unauthorised discounting
  • Use Security to restrict users from changing calculated prices – full stop!

Volume Price Breaking

  • Each Selling Price Level you have defined on a product can also be set with up to 5 ‘volume breaks’ (Example: 1 to 5, >5, >10, >100, >250
  • Let Jim2 calculate the correct volume break price x number of units being sold (Example: if selling > 10 units, mark-up drops from 18% to 15%)
  • Use Security to stop unauthorised volume breaking discounts (Example: stop user trying to sell 100 units at the 200 unit price break)

Specific Customer pricing

  • Negotiated or ‘contract’ pricing on specific product for a specific customer can also be nominated in the Price Level Grid, without having to change the customer out of their normal Price Level Group
  • Jim2 ensures only these products, at specific prices, are sold at the negotiated rate
  • Specific Customer Product Pricing will be calculated and highlighted in ‘green’ in the selling job to alert your staff to a special circumstance.
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